Responsibilties 

1. Oversee and manage all administrative activities within the office, ensuring smooth operations and efficient workflow.
2. Supervise and coordinate the work of office staff, including receptionists, administrative assistants, and clerical personnel.
3. Develop and implement office policies and procedures to enhance productivity, streamline processes, and maintain a professional work environment.
4. Manage and maintain office supplies and equipment, ensuring timely procurement and appropriate allocation.
5. Monitor and manage office budgets, tracking expenses and ensuring cost-effective solutions.
6. Coordinate and schedule meetings, appointments, and travel arrangements for senior management.
7. Serve as the primary point of contact for internal and external stakeholders, handling inquiries, requests, and complaints in a professional and timely manner.
8. Maintain and update employee records, ensuring accuracy and confidentiality.
9. Prepare and review various reports, presentations, and correspondence as required.
10. Assist in the recruitment and onboarding process, including posting job vacancies, screening resumes, and conducting initial interviews.
11. Support the HR department in employee engagement initiatives, such as organizing team-building activities and employee recognition programs.
12. Stay updated on industry trends and best practices related to office management, recommending improvements and implementing relevant changes.

Skills and Qualifications:

1. Bachelor's degree in business administration or a related field is preferred.
2. Proven experience as an office manager or in a similar administrative role.
3. Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
4. Strong leadership abilities, with the capacity to supervise and motivate a team.
5. Exceptional written and verbal communication skills.
6. Proficient in using MS Office applications (Word, Excel, PowerPoint) and other office software.
7. Attention to detail and a high level of accuracy in all work.
8. Ability to handle confidential information with integrity and professionalism.
9. Strong problem-solving and decision-making skills.
10. Adaptability and flexibility to work in a fast-paced environment.